Facilities Expenses

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Originally Posted: December 1, 2009

Author:

Patricia A. O'Malley, CPA

Sole Proprietor

Size of Organization:

Medium

All leases for office space should be reviewed by an attorney experienced in office leases.
Reconcile invoices for rent to the office lease. Any additional charges invoiced by the landlord should be supported by invoices supplied by the landlord.
Analyze all increases in office rent and shared costs for the leased office space. The shared costs must be supported by invoices paid by the landlord.
Establish a policy for the purchase of furniture and equipment and centralize this purchasing. This will minimize the acquisition of unauthorized (unbudgeted or too expensive) items.